Virtual Conferences

Virtual Events

 

Our virtual packages offer solutions for up to 1000 online attendees. The streaming process is in HD and professionally managed to ensure stability and reliability. We have 3 solutions depending on features, branding requirements and budgets. All of these solutions allow us to send out links to a maximum of 4 concurrent presenters where they can share slides, and content and be mixed by our vision operator out onto the stream.

 

The advantage of our managed packages is we can have multiple visual presenters together for panel discussions and place presenters over the top of slides rather than a standard gallery view.

Option 1: Produced Stream using Preferred Virtual Meeting Platform

 

For this option, we use your preferred meeting platform, whether it’s Teams, Skype, Meet, Webex, Zoom or anything else. We then take control of an account and send our vision mixer output as the camera input allowing other meeting participants to see the content we are outputting.

 

  • Guests are able to view using any web browser with a link given to them prior to the event
  • Presenters can see guests and talk to them directly through the platform
  • The footage is provided to client post-event to distribute
  • Guests are able to use a meeting platform that they are already used to

 

Please note that we would recommend a wired broadband feed at each location with a minimum of 10mb/s up and down.

Option 2: Produced Stream using MS Teams Broadcast

 

This option uses the event function prebuilt into MS Teams. Although all parties connect using the same platform, the presenters aren’t able to see the guests within this platform. All audience participation takes place via the built-in chat and Q&A functions. Similarly to Option 1 we use an external vision mixer, allowing total control over the content.

 

  • Guests are able to view using any web browser/MS Teams application to a link given to them from the registration site
  • Text Q&A facility is available on the side of the teams feed
  • Translated Transcript feed is available (up to 6 languages)
  • The footage is provided to client post-event to distribute

 

Please note that we would recommend a wired broadband feed at each location with a minimum of 10mb/s up and down.

Option 3: Produced Stream Embedded Into Your Own Branded Microsite

 

The most advanced level of the virtual conference that we offer is a live stream built directly into a custom website. This can either be a bespoke page on an existing site or a new dedicated website which can be fully branded and secured. This enables plenty of branding opportunities such a full-screen backgrounds or title logos.

 

We are also able to upload any relevant content such as a conference agenda or speaker notes to the website for guests to view before, during or after the event.

The stream itself will be hosted on our chosen streaming service, Vimeo, and embedded into the website. The benefit of using Vimeo is that we are able to simultaneously record streams as they are being broadcast and host them immediately with the same URL as the stream. Giving all delegates a chance to go back and re-watch any parts of the event that they wish immediately after the event ends.

 

  • Guests are able to view using any web browser
  • Text Q&A facility is available
  • Ability to add your own branding to the event

 

Option 3 – Live Streaming Embedded into a Branded Microsite

  • Split Screen option for integration with Slido or similar interactive polling features
  • Live Stream can be password protected as well as a shared link to increase security
  • The footage is available for 12 months post-event to play back

Optional Extras

Below are a number of suggested options to increase Audience Interactivity:

 

Sli.do Event Package

Sli.do is an exceptional on-line audience polling and live question system which does not require delegates to download an App, so immediately ensures a high response rate.

 

Audience Interaction

No special hardware is needed at all – audience members access the Sli.do website from their smartphone or tablet using the event’s unique, predefined access code.

 

Polling and Questions

All polls can be written in advance with the options of multiple-choice, open text, star rating and world cloud results, which can be shown as live results or can be kept hidden until all answers are collected. Audience questions can be moderated before being displayed and can be highlighted (remotely) on the screen – to stand out from the others, and then removed from the screen once discussed.

 

Results

All polling results and questions can be exported in multiple formats and event analytics can be shown. These statistics include the total number of participants and number of questions asked.

 

Conference Host

Passionate, professional and highly experienced, we have event hosts that will ensure your audience are engaged, enthralled and entertained. With wit and wisdom, and on-the-ball time keeping – your event will be a talking point for all the right reasons. Or perhaps you’d like to add another dimension to your event with one of our exceptional motivational speakers? Whether you wish to be motivated, inspired or educated we have an array of talent from the worlds of sport and business, comedy and celebrity, to host, speak, compere or facilitate your event. Finding the perfect host or speaker requires a thorough understanding of your event, delegate mix and message. We absorb your requirements and any key messages you wish to portray and then find the most suitable speaker to enhance and energise your event.

Want to find out more?

 

If you’d like to find out more about our Virtual Conference Solutions, send us information about your group and requirements and we will be in touch

Hybrid Event Production

 

This exceptional value package offers a simple yet comprehensive solution for every event where your onsite team would like to relay their message to a wider remote audience or where external presenters need to be relayed at your event. Our robust streaming technology and expert team will ensure that every element of the event production runs smoothly, to ensure a professional and seamless experience for all involved.

 

Suitable for up to 30 guests seated socially distanced at the venue and unlimited external guests.

 

Your onsite delegates receive the “real life” conference experience that they are expecting but with the added bonus of being able to include guests that are unable to attend due to current restrictions or venue capacities, delivering the full experience to all delegates.

 

We would use YOUR preferred meeting platform, whether its Teams, Skype, Meet, Webex, Zoom or any other web-based platform. With an HD camera at the event, and full video stream control equipment, we then send a live feed to your platform with any possible design layout – content with camera PIP (picture in picture), or content and camera side by side, or full-screen camera for sessions without PowerPoint. We can also bring in external speakers with presentation as required.

 

  • Guest numbers are not restricted by venue capacity rules.
  • Both in-person and remote guests are able to view content and enjoy the full event experience.
  • Remote presenters are able to see the room they are presenting to via the event camera feed.
  • Recorded footage is provided to client post-event to distribute.

What's Included?

Sound Equipment

  • A four speaker PA system at the event, for amplifying presenters and incoming feeds to your live audience
  • 2 lapel microphones and 2 handheld radio microphones, with additional lapel bugs and sanitizer for microphones
  • Audio control rack – mixing desk, amplifier, graphic

 

AV Equipment

  • AV control rack – vision mixer, Hive remote clicker for presenters with sanitizer
  • Virtual Streaming PC including Wirecast Pro Licence for PIP configuration
  • 3 High spec show laptops – master and backup presentation laptops and remote presenter feed laptop
  • HD Video camera with tripod and SDI feed
  • 2 Samsung 75” 16:9 HD LED screens for a live audience with smart curved stands
  • 2 27” LED Screens for presenter comfort monitors

 

Staff

  • 1 Live AV engineer/show caller
  • 1 Broadcasting engineer
  • 1 Live sound engineer

Optional Extras

Sli.do Event Package:

Sli.do is an exceptional on-line audience polling and live question system which does not require delegates to down-load an App, so immediately ensures a high response rate.

 

Audience Interaction

No special hardware is needed at all – audience members access the Sli.do website from their smartphone or tablet using the event’s unique, predefined access code.

 

Polling and Questions

All polls can be written in advance with the options of multiple-choice, open text, star rating and world cloud results, which can be shown as live results or can be kept hidden until all answers are collected.

Audience questions can be moderated before being displayed and can be highlighted (remotely) on the screen – to stand out from the others, and then removed from the screen once discussed.

 

Results

All polling results and questions can be exported in multiple formats and event analytics can be shown. These statistics include; total number of participants and number of questions asked.

 

Contact Us

If you are interested in finding out more about our Event Planning Services, or you have an exciting corporate event brief we can help you with, get in touch now.

 

T: +44 (0) 203 567 1420
E: info@exevents.co.uk

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